Library Policy #8: Library Liaison Policy

This policy describes the responsibilities of the Library Liaison including their relationships with academic departments, the Collection Development Committee, and the Collection Development Department. Library Liaisons are defined as members of the library faculty who have collection maintenance responsibilities for various subject areas. Library Liaisons are expected to serve as the primary mechanism for communication to academic departments usually through departmental liaisons concerning all aspects of library services.

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The Collection Development Committee recommends appointments for Library Liaisons to the Dean of Libraries. An effort will be made to integrate areas of expertise and interest and especially other work responsibilities with liaison assignments. The Marine Resources Librarian is the liaison to the Graduate Marine Biology faculty.

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• 3.1 Firm Orders
• 3.1.1 At the beginning of the budget cycle, liaisons in consultation with the academic departments, shall prepare budget requests for each of their assigned areas.
• 3.1.2 Liaisons will review all faculty orders prior to ordering by the Collection Development Department.
• 3.1.3 Liaisons will prepare orders in the assigned areas especially in areas especially in areas where faculty make few selections.
• 3.1.4 Liaisons are responsible for monitoring fund encumbrances and expenditures to ensure adequate spending levels.
• 3.1.5 Liaisons will review all returned duplicate orders prior to them being forwarded to the faculty.
• 3.2 Approvals
• 3.2.1 Liaisons will work with the Collection Development Committee and the Collection Development Department to monitor and develop an approval profile which meets the academic department needs.
• 3.2.2 Liaisons review and approve acceptance of approval books on a weekly basis.
• 3.3 Serials
• 3.3.1 Liaisons will participate in the ordering and canceling of serial titles as defined in Policy #4 Serial Order Request and Cancellation.
• 3.4 Gifts
• 3.4.1 At the request of the Dean, Assistant Dean for Technical Service, Assistant Dean of Public Services, or Head, Collection Development, liaisons may be asked to evaluate and negotiate for the acceptance of gifts (see Gift Policy and Procedures, Policy #2).

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• 4.1 Liaisons are responsible for communicating library services and policies to the academic departments.
• 4.2 Bibliographic Instruction/Specialized Lectures
• 4.2.1 An effort will be made to match liaison responsibilities with specialized lectures.
• 4.2.2 Technical Service librarians with liaison responsibilities may be required to participate in Bibliographic Instruction with the approval of the Assistant Dean for Technical Services, the Dean of Libraries and coordinated by Public Services.

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• 5.1 Acquisitions training is provided by the Head of Collection Development as coordinated by the Assistant Dean for Technical Services.
• 5.2 Public service orientation and training is provided by the Assistant Dean for Public Services.
• 5.3 Liaisons will be responsible for participating in the ongoing orientation and training program of the library.
• 5.4 Budget preparation training will be provided by the Head, Collection Development as coordinated by the Assistant Dean for Technical Services.

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Sponsored by: Gary Ross July 24, 1984
Approved by: Administrative Group August 7, 1984
Reviewed by: Librarians August 16, 1984
Approved: Director of Libraries August 27, 1984
Retyped: Secretary June 26, 1992

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Phone: (843)953.5530 | Fax: (843)953.8019

College of Charleston Libraries | 205 Calhoun Street

Mailing Address: 66 George Street, Charleston, South Carolina, 29424