Library Policy #6: Leave Policy

This policy outlines the general rules governing leave (annual, sick, leave without pay, holidays, and other) available to all permanent, full-time employees of the Addlestone Library, the Communications Museum and the Marine Resources Library. All policies listed in this library are subject to College rules and regulations such as those stated in the College of Charleston Personnel Manual, the Faculty Handbook and the State Code. There is a separate policy for sabbatical leave.

• 2.1 Classified employees earn annual leave at the designated rates for state employees.
• 2.2 Faculty are entitled to 20 days vacation time per 12 month contract period.
• 2.2.1 This vacation time does not accrue and must be taken within the fiscal year it accumulates, or by August 31 of the next fiscal year. (See Administrative Memorandum 40.01).
• 2.2.2 Faculty joining the library staff after July 1 accrue vacation time on the following basis: 1.67 days for every month worked after July 1 and before the next fiscal year. Continuing faculty may take up to 10 days vacation time before December 31.
• 2.3 An employee taking annual leave or vacation time must have his/her supervisor's approval prior to the date of the leave or vacation time. An employee taking more than two (2) days annual leave or vacation time at one time should give at least two weeks notice of his/her intent.
• 2.4 While annual leave or vacation time will ordinarily be scheduled at the convenience of the employee and the department, efficient library operations may take precedence over employee preference.
• 2.5 Annual leave or vacation time may be used for absence due to illness only after all accumulated sick leave has been exhausted.
• 2.6 Sickness occurring during an annual leave or vacation time period will not be charged to annual leave but will be charged to sick leave upon presentation of a medical certificate.
• 2.7 Any changes in the policies outlined above must be approved by the Dean of Libraries.

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3.1 Sick leave is used to cover periods of personal illness or injury or appointments for medical or dental treatment when such appointments cannot reasonably be scheduled during non-work hours.

3.2 Employees who are absent due to illness may be required at the option of the Dean of Libraries to furnish doctor's certificate concerning the illness.

3.3 Sick leave may be used for absence due to pregnancy and childbirth.

3.4 No sick leave allowance is earned while an employee is on leave without pay.

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4.1 All full-time permanent employees of the library shall be allowed to observe with pay the state holidays designated annually by the President. (See also Library Policy #3, Holiday Work).

4.2 When the scheduled holiday falls on a regularly assigned day off, an employee shall receive equal compensatory time.

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5.1 A request for leave without pay is made to the President of the College.

5.2 A request for leave without pay is forwarded to the immediate supervisor, the Assistant Dean (if appropriate), and the Dean of Libraries for review prior to submitting the request to the President.

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6.1 Release time is leave with pay for off campus professional activities.

6.2 All employees are required to complete the Departmental Leave Request Form for release time. Release time for more than four (4) hours is recommended by the immediate supervisor and approved by the Dean of Libraries.

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The appropriate state and college regulations governing military duty, jury duty, death in the family and emergency leave remain in effect.

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8.1 All employees are required to complete the Departmental Leave Request Approval Form for all types of leave.

8.2 Sick leave, leave without pay, and annual leave (classified staff only) should also be recorded on time sheets.

8.3 The leave form is the authorization for annual leave and should be signed and dated prior to taking annual leave (see 2.3).

8.4. Completed leave forms should be sent to the library secretary twice a month with time sheets.

8.5 The library secretary is responsible for maintaining these records.

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Sponsored: Sheila Seaman
Approved: Administrative Group June 19, 1984
Reviewed: Librarians July 5, 1984
Approved: Director of Libraries July 9, 1984
Revised: Sheila Seaman January 6, 1988
Approved: Director of Libraries January 19, 1988
Retyped: Secretary June 24, 1992
(to reflect administrative title changes)

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